About Us

This is an opportunity to join a well-established and respected artist and project management agency in an exciting time of expansion.

Innovation, expertise and responsiveness have been hallmarks of HarrisonParrott since its founding in 1969, when Jasper Parrott and Terry Harrison pioneered a new approach to managing artists and projects. Today, this restless and nurturing spirit is stronger than ever.

We have over 70 employees who speak over 11 European languages ​​as well as Japanese, Mandarin, Cantonese, Russian and Korean. We have offices in London, Munich and Paris, and although our main focus is classical music, we also work with other art forms, including ballet and theatre, and have an in-house boutique agency, Polyarts , which manages artists from a wider range. of musical genres.

We are looking for people who live up to our ambition and who want to play a key role in the future of the Arts.

Purpose of the position

Due to the expansion of our activities, we need additional support within the Vocal team. The successful candidate should be a highly effective and efficient administrator with a keen eye for detail. You will be required to provide accurate, timely and comprehensive logistical support to a range of HP vocal customers, as well as travel arrangements, meeting planning and general administrative requirements within the vocal team. You will be expected to provide exceptional service, consistency and support in your role at all times, anticipating needs, addressing concerns and resolving issues as they arise in a professional, confident and efficient manner.

Key relationships

Vocal team, artist coordinators, marketing.

Main responsibilities

General administration of artists

  • Log all information and updates on engagements, dates, locations, fees, rehearsals and performance times on our Overture, our diary system.
  • Coordinate rehearsal schedules, call times, work sessions with directors/conductors, auditions.
  • Check repertoire details including versions/editions, language, cuts, dialogue.
  • Identify requirements well in advance for all work permits and visas, and ensure that all necessary applications are completed
  • Consider the detailed requirements for practice rooms, backstage requirements, complimentary tickets, dress code/costume fittings, interviews/press activities necessary for any engagement and put all detailed arrangements in place accordingly.
  • Liaise with clients and broadcasters, arrange domestic and international travel and verify final ticket issuance and all details.
  • Discuss and find suitable hotels and short-term accommodation for each engagement, and make reservations
  • Arrange any necessary local transportation, such as airport transfers and travel between airports, accommodation or venue
  • Finalize all timing and running order details for each engagement and provide a detailed schedule (including travel/accommodation information, if applicable) to the artist in a timely manner

Contracts

  • Record, scan and verify contract terms upon receipt against agreed terms of engagement and update log system
  • Process and monitor the issuance, signing and finalization of contracts
  • Assist in the administration of all contracts that are not engagement specific, such as contract registration

Financial administration

  • Ensure financial information on the artist log system is maintained (including amounts to be billed to promoter for travel and accommodation) and pending fee negotiations are tracked in a timely manner
  • Review promoter invoices and monthly commission statements to ensure they are correct and complete
  • Liaise with Promoters and HP Accounts regarding Social Security payments, tax exemptions and
  • withholding tax regime
  • Process incoming royalty statements and other correspondence relating to monies received by HP
  • Track and ensure timely payment of artists & #39; fees, and verify deductions of taxes, social security and any other charges by promoters
  • Assist artists in completing their tax returns by providing full and complete details and liaising with
  • their personal accountants.

Press and PR

  • Obtain and present reviews of recordings and performances, obtaining foreign reviews where appropriate
  • Maintain biographies, discographies and directory listings, ensure web pages are up to date and documents are
  • distributed as needed and faithfully reproduced by the promoters
  • Maintain promotional materials for all artists and negotiate permissions to use recordings for promotional purposes
  • Generally assist the Artist Director in the preparation and distribution of sales materials
  • Support HPVocal’s Twitter feed and general online presence with daily updates and news.
  • Assume responsibility for sending monthly highlights and all other service announcements to our contacts.

Advantages

  • 25 days of paid leave per year in addition to legal holidays and public holidays. 5 of these days are to be taken during the office closing period in December.
  • Company pension scheme.
  • Life insurance: 3 x annual salary.
  • An interest-free subscription loan.
  • Annual ticket allocation for HarrisonParrott Artist Events.
  • Showers on site.
  • On-site gym, free to use

Further information

We are an equal opportunity employer and value diversity. We welcome applicants from all walks of life.

Completed applications should be sent to [email protected] and should include a copy of your CV, the completed application form and the equal opportunities form.

An initial telephone interview may be possible if you currently live outside the UK. Please note the essential requirements listed below when completing your application.

PERSON SPECIFICATION

To be successful in this role, you must have strong organizational skills, be comfortable working in a team but be able to work alone and on your own initiative. Be adaptable to change and be able to prioritize competing demands in a challenging and rapidly changing environment. The ability to work under tight deadlines, remain calm under pressure and find solutions is essential.

Demonstrating that you are a good team player with knowledge and passion for classical music management will provide a distinct advantage.

Skills and experience:

Essential:

  • Knowledge of classical music (Assessment method: Application: Interview)
  • Ability to work quickly and efficiently in an organized and methodical manner with strong attention to detail (Assessment Method: Interview)
  • Ability to write clearly and elegantly (Assessment Method: Interview)
  • Teamwork (Assessment Method: Application: Interview)
  • Patient, polite and diplomatic (Assessment method: Application)
  • Great way to call (Assessment Method: Application)
  • Proven ability to multi-task, prioritize workload and remain calm under pressure (Assessment Method: Interview)
  • Proficiency in Microsoft Outlook (Assessment method: interview)
  • Knowledge of Microsoft Word, Excel and good computer skills (Assessment Method: Application: Interview)
  • Education at undergraduate level, or equivalent (Assessment Method: Application: Interview)

Desirable:

  • Proven ability to organize events, whether amateur or professional, Strong interest in the Arts (Assessment method: Application)
  • Knowledge of other language(s) (Assessment method: Application)